Effective Date: May 26th, 2026 Last Updated: May 26th, 2026
1. INTRODUCTION
Sovereign Self ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Services.
Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not use our Services.
2. WHAT INFORMATION WE COLLECT
We collect several types of information to provide and improve our Services:
Application Information: Responses to our application form, including goals, challenges, and background information
Payment Information: Credit card details, payment processor transaction data (we do not store your full credit card information)
Account Information: Username, password, preferences, and account settings
2.2 Usage Information
Device Information: IP address, browser type, operating system, device information
Usage Patterns: Time spent on our website, pages visited, features used
Cookies and Tracking Technologies: Information collected through cookies, pixels, and similar technologies (see Section 7)
2.3 Communication Information
Email Communications: Messages you send to us, responses we send to you
Social Media Interactions: Engagement with our social media profiles (if applicable)
Survey Responses: Feedback, testimonials, and survey data
2.4 Health-Related Information
Health and Wellness Information: Information you voluntarily provide about your health, wellness goals, and physical/mental state
Application Responses: Information you provide in your application regarding your challenges, goals, and readiness for coaching
2.5 Legal and Compliance Information
Tax Information: Business identification numbers, tax identification numbers
Legal Documentation: Contracts, agreements, and other legal documents related to your engagement with our Services
3. HOW WE USE YOUR INFORMATION
We use the information we collect for the following purposes:
3.1 Provide and Improve Our Services
Deliver coaching services, consultations, and educational content
Process payments and manage your account
Respond to your inquiries and support requests
Customize and personalize your experience
3.2 Communication
Send you information about our Services, updates, and communications
Send you receipts, invoices, and other payment-related documents
Send you newsletters, blog posts, and promotional materials (you can opt out of marketing communications)
3.3 Legal and Compliance
Comply with legal obligations and regulatory requirements
Enforce our Terms of Service and policies
Protect our rights and property
Investigate and prevent fraud or unauthorized activity
3.4 Analytical and Improvements
Analyze usage patterns to improve our Services
Develop and enhance our offerings
Conduct research to better understand our users
Identify trends and opportunities for improvement
3.5 Professional Services
Provide you with professional advice and guidance
Create and maintain records of your sessions and progress
Communicate with you between sessions as needed
4. HOW WE DISCLOSE YOUR INFORMATION
We may share your information in the following circumstances:
4.1 Service Providers
Payment Processors: Third-party payment processors (e.g., Stripe, PayPal) to process transactions
Cloud Services: Service providers that host and manage our website and data
Email Service Providers: Providers for email delivery and management
Analytics Providers: Companies that help us analyze website and app usage
Technical Support: Vendors that provide IT support and infrastructure
4.2 Legal Requirements
When required by law or in response to lawful requests from government authorities
To protect our rights, property, or safety
To enforce our Terms of Service or prevent fraudulent or illegal activity
In connection with legal proceedings or regulatory investigations
4.3 Business Transfers
In connection with a merger, divestiture, restructuring, reorganization, dissolution, or sale of all or substantially all of our assets
If we are acquired by or merged with another company
In any other case of corporate change
4.4 With Your Consent
When you explicitly consent to share your information for a specific purpose
When you provide information in public-facing forums or comments
4.5 Professional Relationships
With coaches, consultants, or other professionals who assist in delivering our Services
With healthcare providers or mental health professionals when appropriate and with your consent
4.6 Research and Development
Anonymized and aggregated data for research and development purposes
Pseudonymized data for testing and improving our Services
5. DATA RETENTION
We retain your personal information for the following purposes:
5.1 Service Delivery
While you are an active participant in our Services
For a period necessary to fulfill the purposes outlined in these Terms
5.2 Legal and Compliance
For as long as required by applicable laws (often 7-10 years after termination)
To resolve disputes and enforce our agreements
5.3 Financial Records
For the period required for tax and financial reporting purposes
In accordance with applicable accounting regulations
5.4 Improvement and Analytics
For a reasonable period to analyze usage patterns and improve our Services
5.5 Upon Termination
When you terminate your account, we will delete or anonymize your personal information within 30 days, unless required to retain it for legal or business purposes
6. YOUR RIGHTS AND CONSENT
6.1 Access and Correction
You have the right to request access to the personal information we hold about you
You have the right to request correction of inaccurate or incomplete information
You may update your information through your account settings or by contacting us
6.2 Deletion
You have the right to request deletion of your personal information, subject to certain exceptions
We will delete or anonymize your information within a reasonable time after receiving your request
6.3 Data Portability
You have the right to receive your personal information in a structured, commonly used, machine-readable format
This right may be subject to limitations to protect your privacy or the privacy of others
6.4 Opt-Out of Marketing Communications
You may opt out of receiving marketing emails and promotional materials at any time
Instructions for opting out are included in every marketing communication
You may contact us directly to request that we stop sending marketing communications
6.5 Withdraw Consent
If you have provided consent for specific uses of your information, you may withdraw that consent at any time
Withdrawal of consent does not affect the lawfulness of information processed before your withdrawal
7. COOKIES AND TRACKING TECHNOLOGIES
7.1 What Are Cookies? Cookies are small data files stored on your device that help us provide and improve our Services. They may be "first-party" cookies (set by us) or "third-party" cookies (set by third parties we work with).
7.2 Types of Cookies We Use
Essential Cookies:
Required for the Services to function properly
Include authentication, security, and preference settings
Performance Cookies:
Help us understand how visitors use our Services
Include analytics tools that measure website/app traffic and user behavior
Functional Cookies:
Remember your preferences and settings
Enable features like remembering your language or region
Marketing Cookies:
Track your browsing across websites
Help deliver relevant advertising based on your interests
7.3 How to Manage Cookies You can control and manage cookies through your browser settings. You may set your browser to reject cookies or to alert you when cookies are being sent. Please note that if you disable cookies, some features of our Services may not function properly.
7.4 Third-Party Cookies We may use third-party services (e.g., Google Analytics, Facebook Pixel) that may set their own cookies on your device. These cookies are subject to the third party's privacy policy.
8. DATA SECURITY
8.1 Security Measures We implement industry-standard security measures to protect your personal information, including:
Secure socket layer (SSL) encryption for data transmission
Secure servers and database systems
Access controls and authentication procedures
Regular security audits and updates
Firewalls and intrusion detection systems
8.2 Limitations Despite our efforts, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
8.3 Breach Notification If we become aware of a breach of security that may compromise the security, integrity, or privacy of your personal information, we will notify you in accordance with applicable laws and regulatory requirements.
9. DATA MINIMIZATION
We follow the principle of data minimization, collecting only the information necessary to provide our Services and comply with legal obligations. We regularly review our data collection practices to ensure compliance with this principle.
10. CHILDREN'S PRIVACY
Our Services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13 without parental consent, we will take steps to delete that information.
11. INTERNATIONAL DATA TRANSFERS
11.1 Data Transfers Outside Your Country Your information may be transferred to and processed in countries other than your own. By using our Services, you consent to the transfer of your information to:
United States of America where our company is located
Countries where our service providers or cloud infrastructure are located
11.2 Data Protection Standards We ensure that appropriate safeguards are in place to protect your information when transferred to other countries, including:
Compliance with applicable data protection laws
Use of contractual safeguards
Adherence to certification programs
Appropriate security measures
12. YOUR CHOICES AND CONSENT
12.1 Express Consent Many of our Services require your explicit consent to collect and use your personal information. You may withdraw consent at any time by contacting us or by using the opt-out mechanisms provided in our communications.
12.2 Information You Provide You are responsible for ensuring that any information you provide to us is accurate, complete, and up to date.
12.3 Updates to This Privacy Policy We may update this Privacy Policy from time to time. We will notify you of any significant changes by:
Posting the updated policy on our website
Sending an email notification to your registered email address
Updating the "Last Updated" date at the top of this policy
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
13. CALIFORNIA RESIDENTS - CCPA RIGHTS
If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA):
13.1 Right to Know You have the right to request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources from which the information was collected, and the purposes for which the information was used or disclosed.
13.2 Right to Delete You have the right to request that we delete your personal information, subject to certain exceptions.
13.3 Right to Opt-Out of Sale You have the right to opt-out of the sale of your personal information. "Sale" means selling, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer's personal information by the business to another business or a third party for monetary or other valuable consideration.
13.4 Right to Non-Discrimination You have the right not to be discriminated against for exercising your rights under the CCPA, including the right to receive equal service and price.
13.5 How to Exercise Your CCPA Rights To exercise your rights under the CCPA, please contact us using the information provided in Section 15 of this Privacy Policy.
14. CANADA RESIDENTS - PDPA RIGHTS
If you are a resident of Canada, you have specific rights under the Personal Information Protection and Electronic Documents Act (PIPEDA):
14.1 Right to Access You have the right to request access to the personal information we collect, use, or disclose about you, subject to certain exceptions.
14.2 Right to Correction You have the right to request the correction of inaccurate or incomplete personal information about you.
14.3 Right to Delete You have the right to request the deletion of your personal information, subject to certain exceptions.
14.4 Right to Withdraw Consent You have the right to withdraw your consent for the collection, use, or disclosure of your personal information at any time.
14.5 How to Exercise Your PIPEDA Rights To exercise your rights under PIPEDA, please contact us using the information provided in Section 15 of this Privacy Policy.
15. CONTACT INFORMATION
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Sovereign Self [Valentina Stieler von Heydekampf] [[email protected]] [651-374-9813] [www.sovereignself.life]
For California Residents (CCPA): [Valentina Stieler von Heydekampf] [[email protected]] [651-374-9813] [www.sovereignself.life]
For Canada Residents (PIPEDA): [Valentina Stieler von Heydekampf] [[email protected]] [651-374-9813] [www.sovereignself.life]
To Exercise Your Rights (CCPA/PIPEDA): [Valentina Stieler von Heydekampf] [[email protected]] [651-374-9813] [www.sovereignself.life]
We will respond to your request within 30 days of receipt.
16. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time. Any material changes will be:
Clearly identified on our website
Communicated to you via email if you have an active account
Effective 30 days after posting, unless an earlier effective date is specified
We encourage you to review this Privacy Policy periodically to understand how we protect your information.
17. EFFECTIVE DATE
This Privacy Policy is effective as of May 26th, 2026.
18. ACKNOWLEDGMENT
By accessing or using Sovereign Self's Services, you acknowledge that you have read, understood, and agree to this Privacy Policy. If you do not agree with any part of this Privacy Policy, please do not use our Services.
Sovereign Self [Valentina Stieler von Heydekampf] [[email protected]] [651-374-9813] [www.sovereignself.life]